In order to work well whether at home or office, you need to have the right systems in place so that you can work efficiently without distractions. Simple things like arranging your furniture well can bring about positive changes in the way you work.
1. Organize your table
Organize your table to accommodate everything you need for work. Do you need any hard drives to keep any files downloaded? Which crucial documents do you need any of the documents printed for your references?
2. Create a separate space for all the hardware
Create a separate space for all the hardware you use: laptops, additional screens, wires, chargers, headphones, mouse, and batteries for wireless devices.
Ensure you have the cords to keep all the wire separated from each other; otherwise, they will get entangled very quickly. You would then need to spend some time disentangling them everyday or before every use.
3. Have your workspace lit well.
Lighting is a crucial part of the factors that affect your pace of work, your vision, and even your posture.
4. Grab an ergonomic office chair
Grab an ergonomic office chair to sit on while working. Ensure it has all the right adjustments – height, tilt lock, backrest, armrest, and headrest so that you can change the settings whenever you want to.
5. Have a system in place to remind:
Have a system in place to remind yourself about your priorities for the day/week/month depending on the team/project you are a part of. Some people like to use apps for making notes and setting reminders. While others have a board on which they write with a marker or stick notes.
6. Identify the spots that are right for your work:
Some corners might be right for your working on documents while you might want to move to other places for meetings. You’ll need good lighting, plug points as well as internet connectivity around all the locations.
7. Test your connectivity beforehand:
Try to be present beforehand for the virtual meetings to avoid delays. Plan polls, presentations and screen shares beforehand. Rehearse your presentations and points to be covered to avoid being vague and creating misunderstandings.
8. Private corner at home:
If you don’t have a private corner at home, you might feel disturbed by family sometimes. Let your family know when you should ideally not be disturbed. There will still be distractions but do have a system or signal in place to alert everyone when you are involved in some very crucial task.
Working anywhere should be easy and fun if you can manage to plan and organize your surroundings well with these 8 practices.
What do you do to plan your workspace and work time?